Sage data files

Sage Line 50 ACCDATA contains a load of files, and nowhere have I found any useful documentation as to what they are. Here’s a summary of what I think they are. They’re all data files unless otherwise stated. Most of the rest are indexes to the corresponding data files.

Anyone with more information is positively encouraged to leave a comment! Presumably Sage know, but they don’t seem that keen on publishing the information.

1..n.COA

Chart of Accounts
ACCESS.DTA

Access rights for users
ACCOUNT.DTA

Control Information (stuff across all accounts – VAT?
ACCRUAL.DTA

Accruals
ACCRUAL.DTA

Currency
ACCSTAT.DTA

Account Status
ASSETS.DTA

Fixed Asset
ASTCAT.DTA

Fixed Asset Categories file
ASTINDEX.DTA

Fixed Asset index file
BANK.DTA

Bank
BANKWWW.DTA

Bank WWW data
BILLS.DTA

Bills
BNKINDEX.DTA

Bank index file
CATEGORY.DTA

Category definitions
CONTACT.DTA

Contacts
CONTINDA.DTA

Contact Records index file
CONTINDD.DTA

Contact Date index file
COURWWW.DTA

Courier Resources
CREDWWW.DTA

Credit Resources
DEPARTM.DTA

Departments
FINRATES.DTA

Credit Charge
HEADERS.DTA

Transaction Headers file
INVINDEX.DTA

Invoice Record index file
INVITEM.DTA

Invoice Line Items file
INVOICE.DTA

Invoice Headers
MISCWWW.DTA

Miscellaneous Resources
NOMINAL.DTA

Nominal
NOMINDEX.DTA

Nominal Record index file
PREPAY.DTA

Prepayments
PUOINDEX.DTA

Purchase Order index file
PUOITEM.DTA

Purchase Order Line Items file
PUORDER.DTA

Purchase Order Headers
PURCHASE.DTA

Suppliers
PURINDEX.DTA

Suppliers record index file
QUEUE.DTA

List of users currently using
RECUR.DTA

Recurring Entries
REMIT.DTA

Remittance Line
REMITIDX.DTA

Remittance Line index file
SALES.DTA

Customers
SALINDEX.DTA

Customer Record index file
SAOINDEX.DTA

Sales Order index file
SAOITEM.DTA

Sales Order Line Items file
SAORDER.DTA

Sales Order Headers
SETUP.DTA

Setup information – manager passwords &c
SPLITS.DTA

Transaction Splits file
STKCAT.DTA

Stock Category
STKINDEX.DTA

Stock Record index file
STKTRANS.DTA

Stock Transactions file
STOCK.DTA

Stock
TODO.DTA

Task Manager
TODOIDX.DTA

Task Manager index file
USAGE.DTA

Transaction Usage’s file

4 Replies to “Sage data files”

  1. Hi
    When i try to open a sage on server data file the following message appears SETUP.DTA is in use, Please wait until this file is available. But When i saved the data into local machine. It is working. I have three users to access sage.
    Please help

    Many thanks
    Rasheed

    1. Probably a “lock” file you need to delete, but I don’t know the version of Sage you’re using so I don’t want to be specific.

  2. we have two errors on our sage currently
    We have a problem with Sage it will not do a back up as it has a problem with a file called Header.dta

    it also will not open properly and freezes at
    checking transaction link integrity

    we cannot use the Sage at all do you know of a resolve to problem?

    1. Hi Bobby,

      It sounds like your Sage data files have become corrupt (see elsewhere on this blog as to the technical reasons this happens due to design decisions made by Sage). The solution is to get Sage to help – they have tools for recovering corrupt files. Yes, you have to pay Sage to do this. However, the are nearly always successful. It’s not something you can do yourself; for a start, Sage don’t release the software they use to get your data back. Even if they did, it probably wouldn’t be easy to use it.

      A debate can be had on the morality of Sage’s business model and whether their software should prevent and cope with corruption automatically, but if you need your accounts data back this is a debate for another day. Good luck!

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